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Participating in a Video Proceeding

Prohibition Against Recording

Persons participating in video proceedings are reminded of the general prohibition against photographing, recording, and rebroadcasting of court proceedings. Any recording of a court proceeding held by video or teleconference, including screenshots or other visual or audio copying of a hearing, is absolutely prohibited. Violation of these prohibitions may result in sanctions, restricted entry to future hearings, denial of entry to future hearings, or any other sanctions deemed necessary by the court. 

Before Every Video Conferencing Court Session Using Zoom

  1. Connect your device to power.
  2. Make sure your internet connection is good: https://www.speedtest.net/
  3. Test your video.
  4. Test your audio.
  5. Turn off all audio disruptions (phones, messaging alerts, email alerts, etc.)
  6. Run a quick test to connect with another Zoom user, or use the Zoom test:
    https://support.zoom.us/hc/en-us/articles/115002262083-Joining-a-test-meeting

Zoom Account and Software

  1. You can attend a Zoom hearing on your iPhone/Android with the Zoom app. You can join a Zoom hearing on your computer with the Zoom desktop application or with your browser (Chrome is highly recommended). You may download the Zoom app or desktop client at no cost at https://www.zoomgov.com/download.
  2. It is not necessary to register with Zoom in order to participate in court hearings.  Rather, the court will send to you an email invitation or Order Establishing Procedures for Video Trial containing a "Join ZoomGov Meeting" hyperlink, the meeting ID, and password. This information will be necessary when attending the hearing. You may be prompted to enter the meeting ID and password, depending on the method that you choose to join the meeting. Please note that meeting information should be considered sensitive and only shared with other hearing participants.
  3. Always keep your app or browsers up to date for security purposes. 
  4. The court strongly recommends the use of earphones with a microphone for participants to allow the audio quality of your participation to be sufficiently captured for the court record.
  5. Zoom video viewing for non-case participants (such as the media or the public) is available. Individuals interested in attending a hearing should consult the Order Establishing Procedures for Video Trial on the case docket or contact the judge's calendar clerk.

Recommendations for Participants

  1. Avoid using an open microphone and speakers, such as those built into laptops, or a webcam mic. Using a good quality headset (headphones with mic) will often help ensure you can be heard and can hear others with maximum quality.
  2. Mute your phone and mute all sounds from all other applications (email notifications, text messaging, etc.).
  3. Avoid using a mobile device if possible. Although tablets and smartphones can be used, they are very limited, and the performance is inferior.
  4. Avoid using battery power only on laptops and mobile devices. Plug into a good power source while in a Zoom meeting.
  5. Avoid noisy and echoing locations. Use of a headset will improve audio quality when this is unavoidable.
  6. Avoid distracting real or virtual backgrounds. Suitable example: ZoomGrey01.jpg
  7. Avoid poor camera positioning if possible. Try to frame yourself so you take up most the screen, and are at eye level.
  8. Avoid using Wi-Fi if possible. Connection via a hard-wire Ethernet cable will always be faster and more reliable than Wi-Fi. If you must use Wi-Fi, make sure you’re in close range.
  9. Avoid running any unnecessary applications besides Zoom to conserve your computer’s processing power and networking.
  10. For home networks, avoid sharing your internet service with others during the session if possible.
  11. If the name displayed with your video is incorrect or incomplete, open the participants list, hover over your name in the list, and click Rename.

Settings

Zoom has a lot of settings, and as Zoom updates their software, the settings may change.  Below are a few settings recommended by the court to improve your video conference.

  • General: Ask me to confirm when I leave a meeting: ON (Helps prevent unintended departures)
  • Video: Enable HD: OFF (Helps prevent poor video performance, and usually looks just as good as HD)
  • Video: Always display participant names on their video: ON
  • Video: Always show video preview dialog when joining a video meeting: ON (Final check for you to see how you will appear before your video displays to others.)

Learning

The court will only be using the audio and video functionality of Zoom. Other functions like text chat, screen sharing, etc., may not be used, and will likely be disabled for your session, so you only need to learn the basics of using Zoom for audio and video. Learn how to select the correct source for both, and how to mute/unmute your audio, and Start/Stop your video:

To verify specific system requirements for your device, refer to these articles:

https://support.zoom.us/hc/en-us/articles/201362023-System-requirements-for-Windows-macOS-and-Linux

https://support.zoom.us/hc/en-us/articles/201179966-System-requirements-for-iOS-iPadOS-and-Android